Today saw the release of a very nice Android app — Gtdagenda. I don’t have an Android device yet, so I’m not able to test it out, but it looks to be a pretty solid program.

Below is a collection of screenshots from the app, and you can learn more about it on the Gtdagenda for Android page.  If you have an Android phone and can try the app, give it a shot and leave us a comment to tell everyone what you think of it.

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Gtdagenda launches their Android app

At this point, I’m sticking with them.  Their support staff has assured me it’s an isolated incident and that a new iPhone app is coming “soon”.  We’ll see.

In the meantime, I figured it was time to re-investigate my options.  I have a short but specific list of things I need in a GTD system for myself: web based, iphone accessible, project based, overview screen, recurring events and sharing.

On my personal blog, I’ve reviewed 32 different systems and I’ve come up empty.  None can do what I want, other than Nozbe.  A few are close, but they’re not there yet.

Is it a lost cause?  Check out the list of applications and let me know if I’m missing any.  I’m hoping “the one” is still out there and I just haven’t seen it yet…

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Trying to find the perfect GTD system

My question: could GTD be one of those uses?  If so, how would it work?

Offhand, I’m not sure how it would go.  However, with tagging, searching, sharing, and maybe a “to-do” list type gadget for it, it might work.  Any ideas?  Does this have potential to become a great GTD tool, or is GTD better left to the “normal” task management solutions out there?

Share your thoughts in the comments below.

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GTD using Google Wave?

The project list in Nozbe can get a bit long for some of us, especially in Nozbe 2.0.  I’m waiting for them to compress the size of it a little bit more.  In the meantime, this will help.  I often have to scroll down pretty far to find a specific project.  When I click on it, the project data would load in the center panel, but then I’d have to scroll all the way back up to the top to see it.  Now, when you choose a project on the left, the view automatically scrolls back up to the top.  Like I said, it’s a very small change, but very useful.

If you’re still confused about what I mean, check out the video below or read the full post on the Nozbe blog.

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The little things count too; Nozbe adds automatic scrolling when switching projects

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How I use Dropbox to get things done.

The result? I have no need for an administrative person of any kind.  By keeping my email inbox at zero and my task list up to date, I can easily find the information I need and get to work.  Having another person in the mix would only serve to complicate things.

I’m sure there are many jobs that require an assistant of some kind.  Anyone that deals with a large volume of incoming calls and meetings would do well to have someone sift that information for them and keep their schedule up to date.  However, I’m finding that simply dealing with email and tasks is best managed by myself.

It’s hard to calculate the exact savings, but let’s go with this: $10/hour, 20 hours/week = $200/week or about $800/month. That’s some nice savings!  Factor in the small costs to get GTD in place (buy the book, get a filing cabinet, perhaps pay a little bit for some software), and you’re still saving a ton of money.  Not bad.

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A real cost saver due to GTD — fewer administrative needs

I’ve intentionally waited a few days to talk about it, because I wasn’t sure how I felt.  My initial reaction was pretty disappointed. While it looked much better than previous versions, it had some substantial problems.  Here are the comments I left for their developer:

1 — No filtering on Next Actions. Why?
2 — Next actions don’t show which project they’re from until you click on each one. MUCH harder to scan through them.
3 — The list of projects still take up WAY too much space in the sidebar. Granted, I have a lot of projects (53), but it’s pretty bad. On Nozbe Classic, the bottom of my last project in the list is 1490 pixels down the page. In Nozbe 2.0, the last project is 2053 pixels down the page — a 500+ pixel increase!

I was feeling kind of bad for them at this point.  While they were very legit concerns, the blog comments were full of things like that.  We were all appreciative to the team for getting it launched, but it appeared it was in big trouble.

In fact, I even started looking around again for an alternative to Nozbe.  The two that came the closest were Vitalist and Toodledo,  but they couldn’t measure up to Nozbe even with some of the broken features.  Nirvana HQ is looking pretty slick, but it’s a closed beta and I haven’t been able to get access to it yet.

However, the very next day Nozbe posted an update that addressed every concern.  Point by point, they answered each question and explained how they’d fix it (or why they wouldn’t/couldn’t).  They even fixed item #2 from my list above right away!  There are still some issues, but they’re getting resolved quickly.  On top of that, the new features (like “notes on tasks”) are very useful.

As it stands now, I consider Nozbe 2.0 the best GTD app out there. I’ve long felt that Nozbe has been the best, and with the recent bug fixes to 2.0 they’ve kept the crown.  Hopefully Michael and his team can knock out some of the other small bugs and feature requests in the next week or two and they’ll have a pretty awesome product.

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Nozbe 2.0 finally released

Check out the video below for more info, or head out to Nozbe and try it for yourself!

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Nozbe 2.0 Beta now available

For my iPhone, I had previously been using the excellent (but not free) “SaiSuke” app to handle calendaring.  The problem was that you had to manually sync it, and it took a few minutes to sync every time, even over wi-fi.  The Google solution does it via “push” in the background, so you’re always up to date!

In my case, this works out great.  I use Nozbe to handle my actions, which is tied to my Google Calendar.  Any action that has a specific due date shows up in Google Calendar for that date.  Now those automatically sync to my phone.  It’s working very well so far.

A few links to help out for you iPhone users:

• How to get started
• How to choose which calendars to sync
• Known problems/limitations

The only issue I had is an iPhone limitation — you can only have ONE Exchange account on your phone, and this requires it.  In my case, my work e-mail was already connected via Exchange.  However, I didn’t sync calendar or contacts through it, so I switched it to IMAP and then install Google via Exchange.

Finally, here is a short video showing how it works:

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New sync tool for Google Calendar and your phone

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Nozbe for iPhone released!